Our client is a growing and dynamic Advisory firm specialising in Aged Care and Retirement Villages. The Directors and CEO are very well known throughout Australia and most of their business comes from referrals, ASX listed companies and very high profile investors. As a result of growth, a newly created role is now available for an experienced Personal Assistant to join their administrative team and support the CEO and Directors through this rapid growth phase and beyond.
As part of the Administrative team supporting the Directors, your primary function will be to manage the customer contracts as well as the internal employee contract process. This will involve maintaining contract records, working with Facility Managers to direct them on pay schedules/EBA's and other contract process requirements.
You will also be required to provide assistance in all PA/administrative duties such as, assisting with the preparation and development of various documentation, templates, manuals, board packs and reports, Powerpoint presentations, letters, formatting and presentation of financial data, the creation of charts, flyers, brochures etc using Indesign or similar, managing travel, conferences and special events, assist with special projects, oversee the reception function and manage the boardroom bookings, and assist with diary management.
You will have a confident ability to professionally liaise with both internal business units and external providers to ensure their needs are met. Ideally you will have developed your career within a fast paced and entrepreneurial business environment, where you have been hands on whilst undertaking a diverse range of responsibilities. Excellent time management and organisational skills with the ability to prioritise tasks, together with your strong communication skills and a â€œcan do attitudeâ€ are key attributes required to be considered. Advanced Word, Excel and Powerpoint are critical requirements for this position, as is experience of working with Indesign.